Friday, February 23
The day was almost here! This year, I was the Chairperson for the Dublin Literacy Conference. We had been working toward this day for months, and today was the day that I would really dig in with my co-chair, Marisa, and get all of the final details worked out. We met for breakfast and discussed what we needed to do for the day – we would get the participant packets organized and she would pick up two of our authors – Kate Roberts and Chris Barton – that afternoon when their flights got in.
Or so we thought.
Later that afternoon, as we were chipping away at the participant packets, we received notice that Kate Roberts’ flight was delayed. Okay, we thought, maybe she’ll still make her connecting flight. No big deal.
Then Chris Barton’s flight was delayed. We weren’t panicking just yet, but we were a little more on edge. He got on another flight set to land around 7 p.m. in Columbus, so we breathed a little more easily. He would miss our author dinner, but would make it for Saturday’s conference.
Soon after that, we learned that even with the delay, Kate made her connecting flight, and was on time for her arrival in Columbus. Marisa left to pick her up, and I kept working.
After another hour or so, I was finished with the preparations for the conference the next day, and I went home. On my drive, I debated whether or not I should go for a run, since I had about and hour and a half before I needed to leave for dinner.
As soon as I got home, however, everything changed. It turned out Kate was getting over the flu, so she wasn’t going to join us for dinner so she could rest up. Then I needed to head to the hotel where the authors were staying to give them some missing paperwork. With no authors planning to attend the dinner, we decided to cancel. I called our accommodations committee member, Aleia, and set that plan in motion.
But wait! Chris Barton was going to make it by 6 p.m., so he could attend the dinner. I had to quickly call and reverse my previous request – the dinner was back on.
After that chaotic hour (needless to say, I didn’t get that run in), I headed out to dinner a little early to make sure everything was set with the restaurant. Our committee members started arriving, one of our presenters, Olivia Van Ledtje (@theLivBits), and her mother also joined us for this dinner. Marisa had picked up Chris from the airport, and they made it to the restaurant. Everything was running smoothly now.
…until we learned that George Couros’s first flight from Vancouver had been sitting on the runway for over an hour, waiting to be de-iced. We knew the weather wasn’t the best in parts of the United States, but we hadn’t accounted for snow storms in western Canada. George wasn’t going to make his connecting flight in Minneapolis, and couldn’t get out of there until the morning. This didn’t work for us, seeing as he was supposed to start his keynote the next morning around 8:45. We needed a new plan.
Could we Skype him in? Could he fly to another city a couple of hours away and someone could go pick him up? Could we switch our morning and afternoon keynotes? Linda Sue Park’s flight had been delayed, but she was still scheduled to arrive that evening. This seemed like our best option.
One of our committee members called Linda Sue at dinner that night, and she graciously accepted this change of schedule. Granting now that all flights arrived on time from here on out, we would be in good shape.
Saturday, February 24
As people arrived the next morning, we simply told them that the morning and afternoon keynotes had been switched, and no one even seemed to mind. Everyone was still going to get what they were promised, just in a different order. The committee kept joking that this whole process felt like a wedding – we would deal with mayhem behind the scenes, and our guests would be none the wiser.
And after all of that chaos, with all of our flexibility, the day went off without any other issues. Linda Sue gave a beautiful keynote in the morning, which inspired educators as they went off for a day of learning. George made it in time for his keynote and spent some time autographing through his scheduled lunch. Everyone was thrilled that they were able to experience so much, and learn from our authors and other presenters there. As a committee, we felt so grateful that our featured authors were incredibly flexible and enthusiastic throughout the day.
Since the Dublin Literacy Conference a month ago, all I have heard was positive feedback. Everybody loved the day – the keynotes, the featured authors, the teacher presentations – everything learned was valuable and participants felt like they could use the skills and knowledge they learned in their classrooms the next day.
As for me, I learned a lot about staying calm under pressure and relying on a team to help out in any given situation. Though I was the Chairperson for the day, I could not have done anything without my amazing conference committee. They took care of details I didn’t even notice, and they helped keep me grounded when things seemed to be spiraling out of control. I am so proud of the work we did for that day because it seems have had such a positive impact on everyone who was there.
I can’t wait to do it all again next year!